Sign Off a Publication Item

Signing off on a Publication Item records your approval of it. Whether you're able to sign off depends on the item's current workflow step and your role's permissions.

Steps

1. Open the publication and select the item you want to review.
2. Review the item's layout, preview, and any existing sticky notes (comments) left by other reviewers.
3. Use the Sign off action to record your approval.

You can only sign off on a given item once — signing off again has no further effect.

If the item changes after sign-off

Whether an existing sign-off is cleared when the item's content or files change afterwards depends on your team's workflow configuration — some transitions (for example, regenerating an item's layout) can be set up to remove all existing sign-offs, while others leave them in place. Relayter doesn't display a warning that approvals will be removed before running such a transition, so if sign-offs matter for your process, check with whoever configured your workflow to understand which transitions clear them.

Related concepts

• Publication Items
• Workflows
• Roles and permissions